USS Careers

Administrative Clerk III

San Jose, California
Administrative


Job Description

United Site Services (USS) makes things happen. From building a skyscraper or new home community to providing services to America's largest music festivals, USS is there every step of the way.

As the industry leader in portable sanitation services, we deliver the best for our customers. But to do that, we need the best people to join our team. That's where you come in!

Position Description

PURPOSE: This position will provide general administrative & clerical support to the operations department in one.

RESPONSIBILITIES:

 

Research

  • Work with field and finance organizations in researching questionable invoices, service documentations, proof of service rendered, audit of site checks, and/or system errors.
  • Receive, review, document, and respond to all incoming request for system research on accounts that are in question.
  • Respond back to requestor in the desired time frame in a professional manner.
  • Special assignments as needed

Quality Assurance/Compliance

  • Monitoring of programs of USS (GPS, NPS, Driver Alert)
  • Random GPS sampling vs. route (reports created and submitted to mgmt)
  • Monitor and follow-up with field management to insure response to all NPS inquiries
  • Monitor and follow-up on all driver alert notifications
  • Manage and issues all permits and licenses for all USS locations
  • Manage and submit all safety meeting attendance rosters
  • Manage , input, and amend all lunch punches for the field for payroll
  • Manage and expedite citation payment and/or court date request with Risk Management
  • Monitor, document, and report completion of standardized training in the field
  • New Management
  • New Associates
  • Special assignments as needed

Requirements

  • High School diploma or general education degree (GED) and/or training; or equivalent combination of education and experience.
  • Minimum of 3-5 years general clerical/administrative experience in fast paced environment. Knowledge/understanding of route based business preferred
  • Computer knowledge (Microsoft Office)
  • Working knowledge of operating office equipment including copy machine, fax machine, phone system, etc.
  • Well developed clerical skills including file maintenance
  • Strong written & verbal (customer service) communication skills; analytical, process oriented, and ability to focus on details for long periods of time.

What's in it for you?

At United Site Services, we provide a competitive benefits package, with options for both full and part-time Associates, that lets you live life the way you intend. We offer so much more than a regular paycheck; our benefits package is chalk full of perks such as paid time off, healthcare, 401K matching, employee assistance programs, Life and AD&D insurance and much more!