Payroll Manager

Job Description

Position Description

PURPOSE: To ensure accurate, timely pay for employees of the company and be a resource for the organization with respect to payroll related employment practices and concerns.

OVERSIGHT RESPONSIBILITIES: Reports to VP, Shared Services as an influential manager within the Shared Services team. Oversees the day-to-day execution of payroll operations and related processes, and provides supervision and guidance to the payroll operations staff. Reviews the payrolls for completeness, timeliness, compliance with regulations and company policy, and accuracy of processing. Approves payroll. Ensures that all processes and procedures are followed and met required deadlines. Manages a staff of payroll coordinators and prevailing wage specialists. Works on special projects for payroll and cross-functionally across the organization to meet broader objectives. Handles payroll reporting and related data management. Works closely with HRIS, benefits, LOA and other HR functional areas. 


  • Supervises payroll staff and oversees the complete and accuraet processing of several multi-state weekly and semi-monthly payrolls
  • Coordinates the maintenance of individual payroll records, payroll distribution, preparation of year-end tax forms and special reports on payroll matters
  • Handles severance and special compensation
  • Accountable to accurate and timely payment of prevailing wage projects
  • Oversees staff on the processing of payrolls with various pay dates and deadlines
  • Contributor to or manager of special projects involving payroll
  • Ensure as all critical processes have adequate contingency coverage by trained payroll staff through cross-training and well-drafted work instructions
  • Training and development of staff, estimating personnel needs, assigning work, reviewing and approving the work, meeting the deadlines, interpreting and ensuring consistent application of organizational policies
  • Develop evaluate and mentor direct reports, train and balance workload as necessary
  • Conducts regular audits to ensure that tax calculation, wage processing, and tax-related reporting results are processing correctly
  • Direct contact with ADP regarding troubleshooting issues
  • Communications with HR managers on payroll issues
  • Evaluates and analyzes existing payroll procedures and processes for efficiency and effectiveness
  • Provides guidance and support for ad hoc requests, special projects, metrics and reporting, audit support, controls testing and validation, and process documentation/improvements
  • Special projects with various departments as assigned


  • Experience with ADP, ideally Vantage
  • 7 -- 10 years payroll experience with progression of increasing responsibility
  • HCM/HRIS experience a plus
  • Ability to execute with a high sense of urgency and responsiveness
  • Team player with a collaborative approach toward cross-functional work
  • Accountability and integrity
  • Detailed and process-oriented
  • Flexible and able to pivot to respond to the needs of a dynamic organization

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